Category: Leadership Roundtable

Background:
During this past summer our church leadership agreed for the Building & Grounds Committee to focus energies on safety and security for all of our facilities for at least six months, with the idea to begin outlining a staged process of implementing safety measures.  Our work began during the summer in conjunction with TCCC and Noah Rogers, safety expert from the Baptist General Association of Virginia.

As a result of our assessments, the Building & Grounds Committee and the TCCC Director are recommending a Stage 1 of activities that highlight our need to protect the children that we serve every day in our facility.  We have already:

● Updated interior door locks to enable an emergency lockdown (funded by TCCC).

● Fixed the door closer on the front door to ensure it closed securely each time the door was used. (Funded by TCCC)

● Changed the door codes for all parties- parents, staff, and church and plan to routinely do this as well as in the event of a staff member leaving, etc.

● Revisited the church’s role in providing spaces for classrooms in the event of a weather emergency or other event that requires relocation from the Williams Building to the main church building.

● Began working with the City to determine if we can add a screen around the mulched playground area.

● Considered a schedule for routine emergency training for the staff.

The next steps in our Williams Building Stage 1 are to install a new, monitored fire panel and to upgrade the access security and intercom system.  The fire panel is our first priority based upon our discussions with a number of professionals.  We have obtained a proposal that will provide fire protection on all levels of the Williams Building, covering materials and installation at a cost in the range of $40,000-$45,000 (allowing for contingencies in the event of unexpected costs).  TCCC is preparing to cover 2/3 of the cost (for the space that they occupy) and TBC is being asked to cover 1/3 (for the space that we occupy).  Costs related to security measures applicable to childcare are planned to be covered by TCCC.

We are continuing our due diligence in the event we can find a vendor with a system adequate to meet our needs at a lower price.

We will be holding a Zoom meeting on Monday, November 21^st at 7pm for you to ask questions and to provide you with more proposal details.  We are hoping that you will join in this discussion so that you have an awareness of potential steps for the main church as well as the building where the child care center is located.   We believe that this kind of discussion is helpful prior to a church-wide vote regarding such an investment.  

Here is the Zoom link information for the meeting:

Join Zoom Meeting
https://us02web.zoom.us/j/88230623508?pwd=alFFUnRPend4Rm5rYkJ3OWJ1aDg3QT09

Meeting ID: 882 3062 3508
Passcode: 278753

Background: 
Around 2004-2005 Barbara Spain led the way for an engineering review of the entire main church facility to determine the best approach to provide heating and air conditioning.  As a result of that analysis, the congregation agreed to install five York HVAC systems in 2006-2007.  These systems have served us well.  Based on their age, we are now in need of repairing and fixing them to properly maintain heating and cooling. 

Back in April-May of this year you may recall that we replaced the HVAC systems that service the Choir/Youth Room areas and the Blue Room/Welstead classroom area, replacing the same kind of York system that services the Community Room area now.  The HVAC system that services the Community Room area has a leak in the coil. Repairing the leak would cost over $5,000—more money than is reasonable to spend on such an old system.  We attempted using a sealant refrigerant in the coil to repair the leak; that attempt failed.

Vassars Services is recommending and we are asking for your approval to replace the interior unit of the system that services the Community Room area at a cost of approximately $9,000.  This work will be scheduled to be completed as soon as your vote of approval is received. 

Note:  The technicians believe that we will probably get another two-three years of service from the exterior unit of this system, understanding that it does not have the roof exposure that the two systems have that were replaced earlier this year.  Therefore, we will monitor this system closely.  We urge that we move forward right away with this replacement request to be sure we continue to meet the FDA requirement of keeping food in this area at 72 degrees F.

This expense and required funding has been approved by the Administrative Board.   Voting is open now and will close on November 20, at 3:00 PM. You must be a member of TBC to vote and you may only vote once. A paper ballot will be available in the back of the Sanctuary on Sunday, November 13 and Sunday, November 20, for those who do not wish to vote electronically.

Please CLICK HERE to vote electronically.

The Administrative Board is bringing the following recommendations to the members of the church for your vote.  Voting is now open and will close on Sunday, November 13, at 5 PM. You must be a member to vote and are only allowed to vote once. A paper ballot for those of you who do not wish to vote electronically will be available in the back of the Sanctuary on November 6 & 13.
Recommended for the Board of Deacons – John Burgess, Bill Gradwell, Jerry Jones, Carol McMurray.

Recommended for the Nominating Committee – Mary Jo Dailey, Nathan Hatfield, Linda Southworth, Tori Tyndall

https://www.surveymonkey.com/r/SDZ65VDCLICK HERE to vote electronically.

Our 4th Quarter Business Meeting was held Sunday, October 30, 2022, in the Fellowship Hall and via zoom. Thank you to all who were in attendance either in person or virtually. If you missed the business meeting, CLICK HERE for the recorded video of the meeting.

If you still need a copy of the Quarterly Report, please CLICK HERE.

Click here to see the information for the parents and youth that are attending the Youth Retreat at Eagle Eyrie on November 11-13, 2022.

Hello Youth Families:   This year’s CBFVA Fall Retreat is happening November 11-13 at Eagle Eyrie in Lynchburg. This event is open for all middle and high school students (and their friends)! 

The cost to attend is $95/person but we have scholarship funds available for those that may need it.
The deadline to sign up for the Fall Retreat is Friday, September 30th. Payment is due by the time we leave for the retreat on November 11th. 
Please complete the form by CLICKING HERE for each youth who plans on attending. There may be more forms to fill out for CBFVA in advance of the event, but we will get those you when we have them.